JOB DESCRIPTION

In 11 years, we've built an award-winning, multinational digital experience studio. It has been an adventure best described as a coherent and chaotic innovation. One that would not be possible without the ingenuity of our people.

We still have the same dream. To improve the way people live and work through technology. Those who work here describe 2359 Media as a place to grow their skills and ability. The hierarchy is very flat and our time during work is focused on delivering great work to our clients.

Here we value entrepreneurial spirit, initiative, teamwork and creativity. It’s rewarding to work where everyone is empowered to make a difference. Enjoy high-level autonomy, and be seen and heard for all the great work you do. Bask in our family-like culture, where we take every opportunity to celebrate our achievements because our most valued resource is our people.

JOB RESPONSIBILITY

As a HR Administrative Assistant, you will create an impact by:

• Scheduling meetings and optimizing the team’s personal and daily work agenda, including travel logistics and errands.
• Receiving incoming communications and follows-up by determining a course of action, response or referral for the team.
• Keeping the team well-informed of upcoming commitments and responsibilities.
• Summarizing articles, correspondences and meetings for the team.
• Completing administrative documentation on behalf of the management team.
• Ensuring proper filing of documents, including meeting minutes and employee records
• Processing work passes and tax matters.
• Maintaining the integrity of the HRIS, including updating and maintaining staff records.
• Form and maintain a brilliant careers and job postings process for employer branding.
• Coordinating onboarding and offboarding process administration, including logistics, office management (access to office), exit interviews.
• Point of liaison for all things related to the Ministry of Manpower as well as government agencies (grants, etc.).
• Assisting the Talent Ops team in joint HR work scopes including organizing cohesions, hiring fairs, etc.
• Collection, filing and maintenance of all documentation including contracts, letters, etc.
• Administering our electronic document signature software (HelloSign).
• Managing password access.
• Maintaining the office space and handling the provision of cleaning supplies regularly.
• Managing office space in terms of neatness, serviceability of equipment.
• Managing excess assets such as tables/chairs/laptops.
• Managing access to office, mailbox and petty cash.

JOB REQUIREMENT

You will love this role if you are:

• An owner. You take up problems in your immediate vicinity and solve them. You also advocate for our values and culture, both internally and externally.
• Willing to jump into projects and situations with ambiguous details in multiple domains, and make sense of the chaos.
• Hungry, with a willingness to go after knowledge and learning to the best of your ability.
• Strong in negotiation and persuasion, enjoy networking sessions and thrive in making real connections happen.
• Independent, and quick on your feet. You work diligently and effectively, maximizing both your time and productivity.